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Cookies Policy
About this cookie policy
This Cookie Policy explains what cookies are and how we use them, the types of cookies we use i.e, the information we collect using cookies and how that information is used, and how to control the cookie preferences. For further information on how we use, store, and keep your personal data secure, see our Privacy Policy.
You can at any time change or withdraw your consent from the Cookie Declaration on our website. Learn more about who we are, how you can contact us, and how we process personal data in our Privacy Policy. Your consent applies to the following domains: www.esha.org
What are cookies?
Cookies are small text files that are used to store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make it more secure, provide better user experience, and help us understand how the website performs and to analyze what works and where it needs improvement.
How do we use cookies?
As most of the online services, our website uses first-party and third-party cookies for several purposes. First-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.
The third-party cookies used on our website are mainly for understanding how the website performs, how you interact with our website, keeping our services secure, providing advertisements that are relevant to you, and all in all providing you with a better and improved user experience and help speed up your future interactions with our website.
What types of cookies do we use?
Essential: Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information.
Statistics: These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit, etc. These data help us understand and analyze how well the website performs and where it needs improvement.
Functional: These are the cookies that help certain non-essential functionalities on our website. These functionalities include embedding content like videos or sharing content of the website on social media platforms.
Preferences: These cookies help us store your settings and browsing preferences like language preferences so that you have a better and efficient experience on future visits to the website.
How can I control the cookie preferences?
Should you decide to change your preferences later through your browsing session, you can click on the “Privacy & Cookie Policy” tab on your screen. This will display the consent notice again enabling you to change your preferences or withdraw your consent entirely.
In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies.
To find out more about how to manage and delete cookies, visit wikipedia.org, www.allaboutcookies.org.
Terms and conditions for participation in online meetings
Effective Date: 18 February 2025
1. Introduction
By registering to- and participating in online meetings of ESHA, you agree to the following terms and conditions, which comply with the EU General Data Protection Regulation (GDPR). This document outlines how we handle your data and the choices available to you regarding its use.
2. Data Processing & Compliance
We collect and process your personal data for the purpose of conducting and managing the meeting. This includes:
Your name, email address (required for registration)
Audio, video, and chat messages (if applicable).
Meeting participation logs
We process your data based on legitimate interest, contractual necessity, or explicit consent, depending on the nature of the meeting.
3. Meeting Recording & Consent Options
Some meetings may be recorded for documentation, training, dissemination through video sharing platforms (e.g. YouTube) or compliance purposes. This will be announced before and during the meeting.
If you do not consent to being recorded, you may be required to mute your microphone, disable your camera, and/or refrain from using the chat.
4. Data Sharing & Third Parties
Your data may be shared with:
Internal teams and departments for administrative purposes
External partners or service providers when necessary (e.g., transcription services)
Regulatory authorities, if required by law
5. Your Rights Under GDPR
You have the right to:
Access, correct, or delete your personal data
Restrict or object to processing
Withdraw consent at any time
Lodge a complaint with a data protection authority
Requests regarding your data can be sent to: info@esha.nl
6. Security Measures
We take the protection of your data seriously and take appropriate measures to counter abuse, loss, unauthorised access, unwanted disclosure and unauthorised modification.
7. Contact Information
For questions or concerns regarding this policy, please contact: info@esha.nl
By participating in the meeting, you acknowledge that you have read and understood these terms.